inoffice2

INoffice2 is the application solution for support of office operations, which monitors the flow of documents within an organization, institution or company. It is designed in a way that all the data which are describing certain document are entered in one place, by a responsible person or, if necessary, a user. The central record allows receive and review of documents, their evidence, submission of work, archiving of documents and mail dispatch.

INoffice2 consists of 6 basic modules:

• registration and classification of documents, with the possibility of scanning
• monitoring the document flow within the home, the assignment of documents to work
• records of work and the change of documents status
• records of shipping documents and other material (supported by the dispatch of other materials that are not documented by the classification code and / or registration number)
• document archiving
• reporting

INoffice2 enables efficient entry and classification of documents. Thereby, all the processes for incoming and outgoing documents are monitored from the moment of receipt to shipment process, archiving and archive management. In this way it is possible to trace document path and its current status within the organizational structure of the user.  INoffice 2 also supports the work of more administrative offices in separate organizational units.
Using simple queries over data users can reach all the necessary data, and have multitude of reports and inspection reports, as well as statistic reports that accompany the applications of business user.

The system is parameterized applications whose ledgers provide a unique and for the user easily accessible input and update of data. The interface of the whole application is integrated and during the workflow users have no need to leave the workplace for any of the required functionalities of the application. The subjects and creators of the legal acts are entered and monitored through the entire single application. The application supports integration with a system for scanning documents, linking to articles, legal acts and items in the system and their subsequent viewing. Acts can be entered and run through the application regardless of whether they are in electronic form. The system is designed in a way that does not bother reviewing documents detailing their contents until the moment application when the user wants to have insight at the contents of certain document.

The modular structure allows easy customization of business processes, users, and integration with other modules in the existing information system. The application supports the automatic filing from other systems, including Web services as well as the ability to access and obtain the proper classification of documents.

Access rights to certain elements of the business process and data are regulated at multiple levels, starting from the level of the user logged on the computer's operating system, to the assigned roles and rights for the access to data in the application itself and the application database. Any changes to access rights are applying momentarily throughout  the entire application.

INoffice2 can be implemented in the institutions / companies which are required to do business by the Regulation on office transactions, and those who have their own way of labelling items and documents.

Technology - INoffice2 application for office work was developed in the three-tier architecture and is available in Oracle and Microsoft version:

• Data layer – Oracle 10g/11g ili SQL Server 2000/2005/2008
• Business layer – Oracle AS 10g/11g, IIS (COM+)
• Presentation layer – Web browser

The system supports integration with Active Directory with taking over users and their rights, and can be used independently. In the current implementation cooperation is achieved by working with production information systems and use of standards such as Web services, SOAP and XML, and the use of certain system functionality are realized through other methods (e.g. at the level of objects in the database).

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